a.
The Annual General Meeting shall be held not later than the 30th June in
each year. At this meeting the following business shall be transacted provided
that at least 10 members are present and entitled to vote:
i To receive and confirm the Minutes of the preceding Annual General
Meeting.
ii To consider any business arising therefrom.
iii To receive and adopt the Annual Report, Balance Sheet and Statement
of Accounts.
iv Election of clubs to fill vacancies (as recommended by the Management
Committee).
v Constitution of the Competition for the ensuing season.
vi Election of Officers, Vice-Presidents, Management Committee and
Representative to the Suffolk County FA Youth Committee.
vii Appointment of Auditors.
viii Alteration of Rules, if any (of which due notice has been given).
ix Fix the date for the commencement and conclusion of the playing
season
x Other business of which due notice shall have been given and accepted
as being relevant to an Annual General Meeting.
b.
A copy of the duly audited Balance Sheet, Statement of Accounts and Agenda,
shall be forwarded to each Club at least fourteen days prior to the meeting
and to the Suffolk County FA.
c.
A signed copy of the duly audited Balance Sheet and Statement of Accounts
shall be sent to the Suffolk County Football Association within fourteen days
of the adoption by the Annual General Meeting.
d.
Each Full Member Club shall be empowered to send two delegates to an
Annual General Meeting. Each Club shall be entitled to one vote only. Not
less than seven days notice shall be given of any meeting. Associate Member
Clubs may be represented at an Annual General Meeting in the proportion
of one representative for each six or part of six Associate Member Clubs and
such representatives shall exercise the powers and rights of Full Members at
such meetings.
e.
Clubs who have withdrawn their membership of the Competition during
the season being concluded, or who are not continuing membership shall be
entitled to attend but shall vote only on matters relating to the season being
concluded.
f.
All voting shall be conducted by a show of hands, unless a ballot be demanded
by at least one third of the delegates qualified to vote, or the Chairman so
decides.
g.
No individual shall be entitled to vote on behalf of more than one Full Member
Club unless the individual is also appointed to vote as a representative of a
group of Associate Member Clubs.
h.
Any continuing member Club failing to be represented at the Annual General
Meeting without satisfactory reason being given shall be fined £15.00.
i.
Officers and Management Committee members shall be entitled to attend
and vote at an Annual General Meeting.
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