6. ANNUAL
GENERAL MEETING
a. The Annual General Meeting shall be
held not later than the 30th June in
each year. At this meeting the following
business shall be transacted provided
that at least 10 members are present and
entitled to vote:
i To receive and confirm the Minutes of
the preceding Annual General Meeting.
ii To consider any business arising
therefrom.
iii To receive and adopt the Annual
Report, Balance Sheet and Statement of
Accounts.
iv Election of clubs to fill vacancies
(as recommended by the Management
Committee).
v Constitution of the Competition for
the ensuing season.
vi Election of Officers,
Vice-Presidents, Management Committee
and Representative to the Suffolk County
FA Youth Committee.
vii Appointment of Auditors.
viii Alteration of Rules, if any (of
which due notice has been given).
ix Fix the date for the commencement and
conclusion of the playing season
x Other business of which due notice
shall have been given and accepted as
being relevant to an Annual General
Meeting.
b. A copy of the duly
audited Balance Sheet, Statement of
Accounts and Agenda, shall be forwarded
to each Club at least fourteen days
prior to the meeting and to the Suffolk
County FA.
c. A signed copy of
the duly audited Balance Sheet and
Statement of Accounts shall be sent to
the Suffolk County Football Association
within fourteen days of the adoption by
the Annual General Meeting.
d. Each Full Member
Club shall be empowered to send two
delegates to an Annual General Meeting.
Each Club shall be entitled to one vote
only. Not less than seven days notice
shall be given of any meeting. Associate
Member Clubs may be represented at an
Annual General Meeting in the proportion
of one representative for each six or
part of six Associate Member Clubs and
such representatives shall exercise the
powers and rights of Full Members at
such meetings.
e. Clubs who have
withdrawn their membership of the
Competition during the season being
concluded, or who are not continuing
membership shall be entitled to attend
but shall vote only on matters relating
to the season being concluded.
f. All voting shall be
conducted by a show of hands, unless a
ballot be demanded by at least one third
of the delegates qualified to vote, or
the Chairman so decides.
g. No individual shall
be entitled to vote on behalf of more
than one Full Member Club unless the
individual is also appointed to vote as
a representative of a group of Associate
Member Clubs.
h. Any continuing
member Club failing to be represented at
the Annual General Meeting without
satisfactory reason being given shall be
fined £15.00.
i. Officers and
Management Committee members shall be
entitled to attend and vote at an Annual
General Meeting. |
